Edit a class

Open a class for editing

1. In the office panel go to Settings → Schedule.
2. Click the class in the calendar — the class form opens with the current data.

Tip

You can also reschedule directly in the calendar: drag a class to a different time, day, or room, or drag its edge to change the duration. The change is saved immediately. If the new slot overlaps another class, the move is rejected with Classes could not be moved.

Edit a single class

1. Change what you need — Date, Hours, Location, Course type, Instructor, Capacity, and so on.
2. Click Save.

This is also where you turn Own cancellation window on and off. Turning the switch off puts the class back on the studio’s window — see Add a class to the schedule.

Caution

Lengthening the window takes effect immediately for customers who booked earlier too.

Edit a class that repeats weekly

For a class that belongs to a cycle, Save opens a choice of scope:

• Only this class — changes just this occurrence; the rest of the cycle stays as it was.
• This and next classes — applies the change from this occurrence to the end of the cycle. Offered for changes that can carry forward — hours, location, instructor, and the like — as long as you didn’t touch the cycle’s weekdays, interval, or dates.
• All classes — applies the change to the whole cycle.

A few rules to know:

• Cycle-wide changes only affect classes that haven’t started yet — past occurrences are never rewritten.
• For a class from a cycle the Date field is locked. To change the hours of a single occurrence, edit Hours and choose Save → Only this class; to move it to a different day, drag it in the calendar.
• Occurrences whose hours, location or own cancellation window you changed individually keep those when you later save the whole cycle.
• To change the cycle’s rhythm — the weekday buttons, Every, or Ends at — save with All classes. Classes are generated or removed to match the new rhythm; extending Ends at is how you prolong a cycle. Once the cycle has started, the weekdays and Every can no longer be changed — only Ends at can.

Cancel a class

Cancel classes… at the bottom of the class form releases the bookings, returns the entries to the passes, and notifies the signed-up customers. The front desk does the same from the attendance list, without the schedule-planning permission — both routes are covered in Cancel a class.

Set up automatic cancellation

On the class form — the same one for a single class and for a cycle — tick Automatic class cancellation so you don’t have to watch poorly attended slots by hand. You give two numbers:

• minimum number of registered participants — the threshold below which the class does not take place,
• minutes before the classes begin — the moment the decision is made.

Both are required: without either of them automatic cancellation is off.

Under Notify about the cancellation via you choose how the signed-up customers are told. Email is selected by default, SMS is billed separately according to the price list and needs SMS sending configured, and In-app notification is not available yet.

Settings saved on a cycle apply to all of its classes. If you change them on a single occurrence, that occurrence stops following the cycle — a later save of the cycle no longer overwrites it. Classes that belong to a workshop do not have these settings.

Who is notified, when exactly the decision is taken and what cannot be undone: Set up automatic class cancellation.

Delete a class

Delete removes the class permanently — it disappears from the schedule and from the customer panel. For a class from a cycle, Delete opens the same scope choice: Only this class or All classes.

Note

Cancel when the class was announced and customers may have seen it — the grey tile tells them it’s off. Delete when the entry was simply a mistake.

Caution

While customers are on the attendance list, editing is limited: you cannot change the class type, date, or hours, and you cannot delete the class — remove the customers from the attendance list first. Cancel classes… is the exception: you can always cancel a class, and the cancellation itself releases the bookings. You can still change the room, instructor, capacity, description, and visibility. The room change also works for a whole cycle and for “this and the following” classes; the bookings stay with the class and the passes are untouched. Classes that belong to a workshop cannot be deleted from the schedule.